Electronic Signature for Higher Education Institutions
In the dynamic and highly digitized scenario of Higher Education institutions, the search for solutions that optimize processes and improve the experience of students and collaborators is a growing priority.
The electronic signature emerges as an essential tool in this context, offering agility, security and efficiency in the management of academic and administrative documents. From enrollment to the issuance of certificates, through internship contracts and agreements, the digitization of processes using electronic signatures transforms the routine of universities.
The electronic signature as a pillar of digital transformation in universities
By including electronic signatures in their processes, higher education institutions strengthen their presence in the digital landscape, accelerating tasks that previously required time and effort. What once could take days or even weeks is now completed in minutes, eliminating red tape and making life easier for everyone involved.
This change goes beyond simplifying bureaucratic processes: by adopting digital signatures, institutions can create a more connected academic environment, always available to students.
It is also important to remember that electronic signatures are legally valid and are recognized by Brazilian law. This means that electronically signed documents have the same legal value as physical documents signed by hand, as long as they follow established guidelines. Learn more about the validity of electronic signatures hereto.
This legal guarantee provides security both for the university and for students and collaborators, assuring the authenticity, integrity, and reliability of digitally signed documents.
Benefits of using electronic signatures in universities
In fact, this is a technology that can make a difference both in the management of administrative processes and in the direct experience with students.
Let's understand more about its benefits below.
Cost reduction and time optimization
By digitizing processes through electronic signatures, universities significantly reduce costs for paper, printing, handling, and archiving physical files. In addition, the time spent on subscription processes, which previously could take days or weeks, is reduced to minutes, allowing greater agility in the progress of administrative and academic activities.
The elimination of manual processes also directly impacts the university's operating expenses. The activities involved in collecting physical signatures - such as moving documents between departments, sending them by mail or carriers, and monitoring the status of signatures - are laborious and consume time and resources.
With the electronic signature, these steps are digitized and monitored in real time, which decreases processing time and reduces the need to mobilize personnel for these tasks.
It is also possible to consider automating the creation and sending of documents. Some solutions allow documents to be generated for signature from other template documents, which can be completed with fully digital data collection.
Faster enrollment and contracts
The electronic signature facilitates the enrollment process, allowing students to sign the necessary documents from anywhere, without the need to travel to the institution. In addition, documents such as internship contracts, agreements, and agreements with external partners can also be signed remotely, without interruptions in the academic calendar.
This is an especially interesting advantage for Distance Learning (DE) students and for those who live in other cities or countries.
Increased student satisfaction and engagement
In addition to administrative benefits, universities can use electronic signatures to connect more assertively with students, even using WhatsApp as a means of sending and signing documents.
This facility streamlines bureaucratic processes and also ends up making communication more direct, accessible and in line with students' expectations. Instead of having to access specific platforms or going to the university to sign documents, students can do the entire process of signing documents from their cell phone, in just a few taps. This includes enrollment, internship contracts, activity authorizations, and several other academic documents.
In this way, institutions are able to increase student satisfaction, who now have a simpler and more connected academic experience. This also contributes to greater student engagement, who feel that their needs are being met in an agile and modern way.
Integrated subscription to the university's website or app
In cases where the university already has a website or application where the student can manage their documents, it is also possible that the electronic signature is integrated into this system.
It is possible, for example, to use solutions that offer an API that can be incorporated into internal systems or software in the education market, transforming the subscription experience into an increasingly fluid process.
In addition, it is possible to customize the tool to assume the visual identity of your institution, inspiring confidence and familiarity in students who need to sign or redeem documents.
It is also important to note whether the API allows you to collect signatures on documents or terms accepted using WhatsApp. This is an important resource that brings agility and efficiency to university processes and also has legal validity.
Sensitive data protection
The electronic signature is an ally in the protection of personal information and confidential academic information. The technology uses advanced cryptography to protect this data, helping to ensure that only the parties involved have access to the content of the documents.
Virtual data collection also helps with greater confidentiality of information, avoiding the unnecessary exposure of sensitive data in the process of filling out documents manually.
Thus, it is essential to find tools and solutions that have 100% encrypted databases and comply with the General Data Protection Law (LGPD).
Start using electronic signatures at your institution
Higher education institutions have several digital solutions available that, when combined with electronic signatures, can transform the way they manage and sign documents, in addition to optimizing communication with the student body.
At Clicksign, you can count on several functionalities to simplify and streamline your institution's document processes, ensuring a fluid experience, optimizing operations and reducing costs.
All with total security and legal validity, allowing your institution to advance more and more.
Test the platform now or learn more about our solutions in the education market!
