20 tools for controlling remote activities
Controlling remote activities is one of managers' biggest concerns now that remote and hybrid work are here to stay. However, technology for the business sector has come a long way and there are numerous tools to carry out this productivity monitoring even from a distance.
Clicksign has listed platform options that can improve the way your team works, allowing each employee to choose where they want to carry out their activities without compromising their performance in any way. Read on and discover what these alternatives are.
Discover 20 tools for remote activity control
We have separated the best options for remote activity control tools that can help companies from different sectors. Check out what they are!
Productivity and remote work tools
Task management can also be optimized in the home office!
1. Basecamp
This is a tool for complete project management and among its functionalities we can mention the activity control, goal organization, group chat, and file storage related to demand. With an intuitive interface, the software allows the creation of different spaces for clients and teams, facilitating organization and access to information from wherever they are. Not only can your team use this option to monitor the evolution of tasks, but also your clients, since Basecamp has the option of adding them to the database so that it is possible to receive notifications of the activities in which they are scheduled. However, those people outside the company will only have access to what your team allows, so don't worry. There is a free version that limits the resources to be used, but normally, companies choose to pay for the software to access all the features of this platform.
2. Trello
Trello is another platform for task management. Its interface works by creating boards where the team can create cards with their demands. This software uses the Kanban method - a form of organization that uses reminders to ensure task flow - to offer users a simple and intuitive management solution to work with. Within the boards, the members of each team can create Checklists, add notes, archive documents related to the activity, and much more. Although there is a free version of this interface, it is limited in resources and in the number of people registered in the team. You can choose to pay an annual fee and use all the tools, plus the possibility of register up to 100 employees on the platform so that everyone is integrated in the demand flow chart.
3. Asana
Asana is another tool for controlling remote activities that your team can use. The software is also based on the Kanban methodology. A differential is the integration with other management applications and the possibility of viewing, through graphics, the time used to perform each task registered on the platform. This option also has a discussion forum function in which The team can comment on the demand and understand the best way to carry out that work. It is also possible to choose from more than 50 templates so that the interface is best adapted to each project. The free version limits access to up to 15 collaborators and also the number of registered tasks. However, there are paid options to release more functions for this tool team management.
4. To do-ist
To do-ist is a tool for managing activities through customizable lists. It has a simple and easy to navigate interface, which allows you to view all the demands of the day and check the status of each one of them. With this platform, you can create a personal or collective action plan, being able to better manage activities. Like the others mentioned, this site has a free version and also some paid plans, which have other functionalities.
5. Confluence
Confluence is a workspace that the team can use as a collaborative space. In it, it is possible to create projects, organize and store files, coordinate the team of collaborators and group all the most important information for the progress of the demands. It is also possible to monitor the deadline of each activity, as well as its goals and who is responsible for this task. From the free version to the most complete, there are numerous features on this platform. For example, when contracting the business plan, you have access to data monitoring and insights about team productivity.
6. Artia
This is a task management platform that is considered to be one of the most complete on the market. In addition to offering the functionalities already seen in other tools with the same objective, Artia allows the real-time monitoring of the hours worked on each demand. The task cards are customizable, it is possible to leave comments for other team members on each activity, and monitor the risk management of any strategic task, avoiding any negative consequences for the business. Its features help optimize time and problem resolution. It is possible to take a free trial period or opt for some of the more complete plans.
7. tandem
While some productivity and remote work tools only allow the visualization of the demands to be made, Tandem integrates the team into its interface and allows employees to work on the same activity at the same time. This facilitates decision-making, optimizes time in each activity, and avoids misunderstanding of information. Using this feature as well It is possible to share your screen and let other people follow your presentation while explaining what is necessary. This platform can also be integrated with other remote work management solutions.
8. Remember the Milk
A tool that allows each collaborator or team to list all the tasks that must be performed, as well as the subtasks, deadlines, and other details that improve the organization of the company. The program issues alerts to remind each member of what is most urgent or what demands are scheduled for the day. Thus, it is possible to have an optimized view of the company's scenario and improve self-management of time. This is a free option that can help - a lot! — your company.
Business communication
9. Slack
A business communication software where you, the manager, and your entire team can ask questions as a group, Make individual calls to perform alignments and share files at any time. As it is possible to connect with any collaborator through calls, many issues that arise in everyday work are solved in a simpler and more agile way. That way, no matter if the team is working 100% remotely or in a hybrid mode, the delays in demands for delayed answers will no longer occur. In the most complete version of the platform, Slack also has other features to optimize your business processes and you can have access to these options after paying a monthly fee. However, if you don't need a mechanism with so many features, you can use the free version of the platform.
10. Microsoft Teams
Microsoft's video call meeting platform is a way to integrate your team's communication, share files, and stream events in real time. Teams can be integrated with most other options from the company that created it and there is a 10GB storage limit in the free version. There are monthly plans designed for small businesses that expand some features and the number of simultaneous accesses. Microsoft also offers a more complete package, for large businesses that need to share many files and make several calls at once.
11. Google Meet
Meet is probably the most used online meeting tool by the public. It has video calling and screen sharing functions, but the great differential of this option is its integration with other Google programs. For example, it is possible to schedule calls directly from Google Calendar, leaving the scheduled time and the access link on the calendar of all guests. For meetings it is also very useful the interactive whiteboard options or polls made on the call tab itself. In the paid version of this tool, it is possible to make video calls with up to 150 people in the same room.
12. #matrix
This business communication platform simulates, in the online environment, what a traditional office would be. In other words, rooms are created for each team, replicated meeting rooms and even common company spaces, such as the pantry. All of this can be accessed quickly, because, as it is the simulation of an office, the areas end up integrating. This tool is free and is a more relaxed way to optimize remote work processes.
13. Skype
Skype is another Microsoft software for video conferencing and even voice call functions from regular phones. It is also possible Chat, transfer files and more with access from different devices. With these options, your company's communication is simpler and more agile. The tool is completely free and can be downloaded to devices of any operating system.
Tools for remote support and storage
14. Team Viewer
Do you know those technical problems that only the IT team could solve? The Team Viewer serves to prevent someone from having to travel to the company headquarters to seek a solution with their colleagues. Essa remote access tool works even for robust systems, allowing another member of the team to access your device remotely and tinker with whatever is necessary. This software also has other functions, such as access to allowed cell phones and even support for Augmented Reality. Just to avoid wear and tear and the loss of working hours to move from where you are, this is an option that already greatly optimizes the daily lives of companies with many employees.
15. Google Drive
Cloud document storage is one of the most necessary resources for teams that work remotely. In addition to allowing the user to upload various file formats to their memory, Google Drive has several integrations with other Google tools, allowing team members to access and change whatever they need, regardless of where they are. Despite having a free version that is widely accessible to the public, it is possible to hire the business version of the platform to have more space in the cloud. After all, an entire team needs to upload many more documents online than a normal user. Learn more about digital transformation in document management and understand the advantages of opting for this type of tool!
Human resources and team management
16. The Pomodoro Tracker
The Pomodoro method is a way to increase productivity based on the creation of shorter work cycles, with short breaks between them to increase the efficiency of an employee. The Pomodoro Tracker It is a tool that times moments of rest and the time to produce, helping people to organize themselves in their demand without having to check all the time if it's time to complete the cycle.
This platform is free and can be accessed from computers, cell phones, or tablets. You can also add some tasks to Tracker so that it shows the next demand to be initiated.
17. Clicksign Subscription
One of the necessary resources for good remote management is the use of digital signatures. They can be used to close contracts and sign documents of various types with just a few clicks, without having to leave where you are and allowing the management of a business to work even remotely.
Clicksign Signature is an application that helps you carry out this validation process quickly and securely, ensuring quick document releases and optimizing your work. You can try this tool free of charge for 14 days or subscribe to the monthly plan.
18. Toggl
This is a platform for managing hours worked on demand. Thus, each employee can take personal control of their productivity and managers are able to understand where the critical points of the operation are, or what needs more time to complete.
Toggl is a common integration in some task control platforms, such as Artia. However, if you already have a way to organize the flow of activities, it is possible to rely on this software in the same way. Its more advanced options even offer comparisons of productivity records.
19. Blue Account
This is a solution for financial management for small businesses that are working remotely. The platform allows you to monitor cash flow, organize finances and even offers more complete graphics to make it easy to identify any change in your business accounts.
ContaAzul is of great help to managers and the accounting sectors. It is also possible to monitor taxes and many other features that are available when contracting the business plan.
20. Factorial
For online time and time control, Factorial is an excellent option. It consists of a cloud platform that allows you to manage the moments when team members enter and leave their shift. It's a great way to facilitate the daily life of the HR sector, as it helps to control absences and also shifts.
There is no free version of this platform, but there are packages at various prices. The most complete plans also include talent management features.
See also our content about Pros of digital HR!
Follow the Clicksign blog for even more tips on how to improve your company's operation in addition to remote activity control tools! Until the next post!
