Law Firm Routines — 3 Ways to Optimize!
That the legal world has encountered technology much more than briefly is undeniable. Since the legal proceedings that took place a few years ago, the automation of administrative and legal procedures has been gaining more and more space in the routine of the digital lawyer. In fact, we've already written a post about the agile lawyer and the optimization in their functions, which we recommend reading!
It is also well known that the routine of a law firm is not the easiest. Quite the contrary. In addition to performing your function with excellence in front of the Courts' digital platforms, it is still essential that your relationship with clients is not undermined by the amount of work to be done.
In addition, to be able to have a relationship with clients and results in daily productions such as protocols, audiences, etc., it is necessary that The lawyer's space and way of working are optimized.
Doing this organization is not always easy, but we give ClickSign we have good tips for you, lawyer or lawyer!
Optimize your routine: make use of new technologies in the legal world
There is not just one tool to optimize the legal professional's time and creative and technical effort, but several. With the advent of the pandemic, remote work evidenced its functionality, as well as advantages of technology for the legal area. The use of video and audio applications, for example, which was once considered exceptional, is now essential for holding audiences.
Following the same line of reasoning, and in order to adapt this ancient and essential profession to modern times, there are some tools that remake the law firm's routine in a consistent way:
Organizing customer documents in the cloud
Every lawyer needs to serve clients. This is the basis of the profession in conjunction with law school. If you're not answering, someone else is, and they'll send you the necessary information so that your legal activity can be substantiated.
Thus, starting from the reality that very specific documentation is necessary for each type of client and cause, but that there are also standard documents that everyone signs (power of attorney) “of the judiciary”, fee contracts, attendance report, etc.), you need a place of storage that isn't physical.
You ask then, but why not physical storage, in files? We answer: this type of document filing has been discontinued in law, as well as in many other marketing branches, and the explanation is quite simple. It is no longer feasible in terms of a) time; b) physical space; and c) speed and convenience to access data to have this type of accumulation.
Therefore, in order to facilitate the development of law, the possibility of scanning documents and saving them on the computer is already fully used. But what about when more than one person needs to have access to that data and not all of them are in the same environment, that is, under the same internet network? Therein lies the applicability of cloud data storage.
In the sense of optimizing time and space, it is easy to identify the functionality of the tool, but it is also very good for customer experience! You can simply create a digital folder with the necessary customer documentation and share with them. In the midst of the pandemic - and even later, in our opinion - it is the safest way out.
And safety is also a feature of this system, including according to the guidelines of General Data Protection Law (LGPD): no important documents go missing, they run the risk of being stolen, and the customer will still have access to their data whenever they want, even signing a declaration of supply of these - which will also be there!
As Access permissions will be defined by the lawyer, giving freedom to upload, download, and even electronic signatures of documents. In addition, we will talk about this last point in the following topic.
Electronic Signatures and Digital Certificate Signatures
Did you know that there is a difference between electronic signature and digital signature? We stress that digital signatures are more important to the legal world, as lawyers in the exercise of their functions. While for (and by) the customer, electronic ones will be more used. However, both are very objective digital authentication and service optimization modalities.
Do you want to know more about What is a digital certificate for your professional activities, or to inform your clients about How does electronic signature work? Access the links and learn more with our posts!
Now, starting with the question “do these modalities help or hinder?” , we answer: digital and electronic signatures help, a lot — a lot! —, to Generate process automation Instead of manuals and save your time.
More hours are available for the lawyer's role to be effectively performed: to defend public and private social interests for a better functioning of the Democratic Rule of Law, without prejudice to the fundamental guarantees defined in the Magna Carta and in the other codices.
Meetings with clients via video or audio apps
Knowing that there is the possibility of digital signatures of documents, why not use video and audio applications and sites to perform meetings without much complexity — the famous necessary procedural updates — with your clients?
In addition to Save your time, you will be able to schedule yourself much more on meeting schedules, and you also save the client's time going to the office. You simply don't have to leave your computer in front of your computer to go to the meeting room, and yet you protect your health and that of others from any spread of the COVID-19 virus.
Interesting, isn't it? Combine the right with technology and have an absolutely different and more functional work routine!
Clicksign is the ideal solution to accelerate the growth of your business! If you want to know more about how Online Document Signing can revolutionize your processes, take a free test and see how it is possible to make a subscription, with legal validity, in less than 1 minute. Try it, no credit card required!
