How to facilitate enrollment and re-enrollment by sending documents via WhatsApp

The enrollment and reenrollment process in educational institutions can be a laborious task for both students and administrative teams. Collecting signatures, sending and receiving physical documents, and the need to go to the institution make the experience less fluid.

If the electronic signature already facilitates the daily lives of educational institutions, the subscription via WhatsApp takes this convenience to a new level. What was already intended to simplify the document signing process is now becoming even more agile and accessible, increasing the chance of more enrollment in less time and ensuring more assertiveness in communication with parents and guardians.

Why use WhatsApp?

In Brazil alone, more than 169 million people use WhatsApp on a daily basis, which is the most used social network in Brazil as a whole, according to research by We Are Social and Meltwater.

This data highlights the potential of the platform to facilitate communication between institutions and managers, especially in processes such as enrollment and reenrollment, allowing subscription processes to gain more assertiveness by allowing the subscription to be made from anywhere, without queues, 100% online.

Advantages of using WhatsApp to send registration documents

The use of WhatsApp as a tool for sending enrollment and reenrollment documents for signature has proven to be a highly effective strategy for educational institutions seeking to modernize and streamline their processes.

In addition, it is possible to use the messaging application to send subscription requests with security and legal validity, in addition to taking advantage of several advantages to facilitate processes and complete enrollments quickly. Check it out:

Ease of use

By using WhatsApp to send contracts and documents that require a signature, the institution eliminates the need for printing, scanning, or physical travel. The person responsible can easily open the document from the app and carry out the electronic signature on their own cell phone, without complications.

This solution modernizes the enrollment process and offers a much more fluid experience, allowing everything to be solved in a few minutes, from anywhere, with just a few taps on the cell phone.

Reduction of dropout in the enrollment process

One of the major challenges faced by educational institutions is the high dropout rate during the enrollment or re-enrollment process. When parents and guardians need to print documents, search for notaries, or submit physical forms, there is an increase in the time spent and the chances of dropping out.

By using WhatsApp, this journey becomes much more direct and accessible. Documents can be signed directly from the cell phone, in a practical way and in a few clicks, reducing the risk of cancellations due to the possibility of completing all the steps in a simple and immediate manner.

Fast confirmation of vacancies

Agility is another crucial factor for the efficiency of the enrollment process. WhatsApp allows documents to be sent and signed in a matter of minutes, ensuring fast and secure job confirmation.

This eliminates waiting time for emails, trips to the institution, or sending physical documents. As a result, the administrative team can confirm the receipt of the documents almost instantly, and the responsible person receives the validation of the enrollment or reenrollment in a matter of minutes, without the need to wait days for emails or go through lengthy bureaucratic processes.

The processing speed also reflects positively on the perception of the institution, which is now seen as efficient and technological.

Increased reach of parents and guardians

WhatsApp facilitates direct and efficient communication with parents and guardians, allowing the institution to send documents directly to them, without the need for more complex or intermediary procedures.

This ease of access and familiarity with WhatsApp reduce the risk of delays in signing documents, in addition to keeping those responsible informed and engaged in the process. They can access and sign documents quickly, even in cases where more than one legal guardian is involved, which guarantees greater agility and transparency.

Count on Clicksign to complete enrollments quickly

Combine the popularity of WhatsApp with the ease of electronic signature to accelerate your enrollment processes securely.

Start sending subscription requests directly through WhatsApp now, with legal validity, and ensure more assertiveness in communicating with parents and guardians.

‍Test the platform now or learn more about our solutions in the education market!