How can an electronic signature speed up the enrollment process?

For educational institutions, the enrollment period is one of the most important times of the year, but it is also a period in which, due to high demand and the amount of processes to be administered, bureaucracy can speak louder than efficiency.

In this context, electronic signatures appear as a powerful solution to optimize workflow, eliminating manual steps, reducing red tape and accelerating the enrollment process.

In this article, we will explore more about the benefits of using electronic signatures for enrollment and reenrollment, and how institutions can save time and costs by making their processes simpler, faster, and more accessible to everyone involved.

Why does electronic signature generate more enrollments?

By making enrollment more agile, accessible and convenient, electronic signatures meet the expectations of an increasingly digital and demanding audience, in addition to greatly facilitating administrative processes.

Let's understand some of the benefits associated with this technology and its results:

Ease and improvement in customer experience

The electronic signature simplifies the enrollment process, allowing those responsible to sign the necessary documents quickly and easily and eliminating the need for travel, queues, or complex procedures.

With this technology, the entire procedure can be performed 100% online, eliminating the need to use paper and improving the organization and management of school files.

This level of convenience improves the perception of the institution, increasing the satisfaction of those responsible and facilitating access for families who might otherwise face difficulties completing the process in person.

Reduction of dropout in the enrollment process

Traditional enrollment processes can be lengthy and bureaucratic, leading to abandonment on the part of those responsible, who give up due to the complexity and time required.

With the electronic signature, the process becomes faster and more direct, reducing the risk of cancellations due to the possibility of completing all the steps in a simple and immediate manner, since everything is done 100% online, resulting in a greater number of effective registrations.

Fast confirmation of vacancies

The agility provided by the electronic signature allows enrollment to be confirmed almost instantly, giving guardians the assurance that student places are guaranteed. This speed is an important differential for schools where competition for places can be intense.

Thinking of quickly formalizing enrollment reservation agreements, for example, an electronic signature solution that can help even more with this process is the Clicksign Acceptance via WhatsApp, which allows you to collect authorizations directly through the messaging application. All in a few clicks, with legal validity.

Increase in the efficiency of enrollment campaigns

Going further with the use of electronic signatures for enrollments, it is also possible to think about how to integrate this technology with marketing campaigns, for example, so that it is possible to register more quickly and effectively.

Integrating the subscription with a website or app, for example, allows the ease of access to encourage a faster and more positive response to campaigns, resulting in an increase in the number of registrations.

This integration is possible with solutions such as the Clicksign API, which can be incorporated into internal systems or software in the education market, creating a more fluid enrollment and subscription experience in customizable environments, with the institution's visual identity.

Elimination of manual tasks

The electronic signature, combined with an automation solution, can also help automate steps of the enrollment process that traditionally rely on manual tasks, such as data collection, calling responsible persons, creating documents, printing contracts, and even sending them by mail or motorbike for signing and filing the papers in physical spaces.

With Clicksign automation, for example, it is possible to save time creating documents in an automated way by collecting data through personalized forms, or even using existing spreadsheets with the necessary information. From this, a document is automatically created and sent to those who need to sign it.

In addition, parents and guardians can receive emails and automatic alerts reminding that that document needs to be signed, allowing for more assertive communication, reducing dropouts and increasing conversion.

Count on Clicksign to accelerate your institution's enrollment

There are several digital solutions that, combined with electronic signatures, can make a difference in institutions' enrollment period.

At Clicksign, you can count on several of these features and many others to simplify and streamline your enrollment process, ensuring a fluid experience, optimizing operations and reducing costs.

All of this with security and legal validity, helping your institution to go further and further.

‍Test the platform now or learn more about our solutions in the education market!