How See-Saw was able to accelerate the enrollment process

Working with children is all good. Watching them scream, run, play is a true rejuvenation process. Watching them grow and develop is even more rewarding. It gives great pride. However, despite the good impressions, it's not an easy job. It requires the utmost love and discipline. And aside from all care in educating the new generation, there is another factor that needs to be taken into account: the scarce time that most parents have to deal with the bureaucratic, yet necessary, tasks of education.

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So what solution has the See-Saw bilingual School found to accelerate the enrollment process - which requires reading, filling out and signing a contract - with the reduced time for parents of students?

That's what we're going to know in this Business Case. Check it out!

Who is See-Saw?

See-Saw is one of the pioneering bilingual schools in São Paulo. It is located in the Real Parque, and in 2019 it completed 25 years of history.

And what a story!

Founded in 1994 by Maria Cecília Materon Botelho and Renato Fernando Botelho, the school believes in the formation of responsible, active citizens capable of facing and overcoming challenges, while developing skills and expressing themselves in Portuguese and English.

The school grew and, today, with the number of students from Early Childhood Education, Elementary School 1 and 2, and those from High School, there are about 500 students.

The institution is committed to hospitality and has an innovative pedagogical project, in which teachers act as important mediators of learning, allowing students to play a leading role in their development and in the positive transformation of the world.

At school, children and young people also have access to a balanced diet, diverse extracurricular activities, and a complete infrastructure with the best learning resources.

The challenge: Speed up the enrollment process

It turns out that every year at the same time, during the period when the enrollment had to be renewed, a problem appeared - and it was not with the children, but with the parents and guardians.

There was a lot of delay and difficulty for the school to receive the educational service contracts that the parents needed to sign. And in an institution with a school year calendar organized in advance, you can imagine the magnitude of the problem of having to wait for the arrival of around 500 contracts. Since without the consent of those responsible, working in a school is greatly hampered.

But why the delay in signing the license plates?

There are several reasons to explain the delay in subscriptions and the return of registration contracts. Perhaps the main thing is the scarce time that many parents of students have in their lives. It is difficult to attend the educational establishment on a daily basis. In addition to this, there is another factor in the case of See-Saw, which is the trust that those responsible have in the school. Because they know that their children are protected there and receiving quality education. Therefore, they don't have to worry about checking item by item what their role and the institution's role in the education of children are.

How did See-Saw solve this problem?

See-Saw is a pioneering school, both in bilingual education and in the pedagogical method. Therefore, it is not surprising that he brought his pioneering spirit to all departments, including the secretariat. Thus, the institution chose Clicksign Automation as an aid tool to accelerate the enrollment, re-enrollment and contract management process.

The solution Clicksign Automation It showed what it came from and reduced the bureaucracy of the procedures at the See-Saw office. This improved the time management of all those involved in the student enrollment process: the financial department, which needed the contracts signed to make the collections; the educational department, which needed to know which students were going to enter or remain at school, in order to establish their pedagogical work; and the parents of the students, who no longer need to go to the institution to sign the enrollment, since they can now receive the contract form via e-mail, SMS or Whatsapp and sign it using those same tools.

How does the process of using the Clicksign Automation solution work?

It's very simple. The family that wants to enroll their child in See-Saw receives a link to complete the registration form attached to the contract. Once signed by the family, the document is sent to the general board of directors to sign. Subsequently, the school office accesses Clicksign Automation and enrolls the students in its system.

And what did parents of students think of the news?

The implementation of the Clicksign Automation solution for completing enrollment was very receptive among families. It was a very quick and smooth process. It certainly helped to maintain the image of an innovative school that uses the most advanced technologies.

The customer experience, in this case, was the best possible. Since parents of students had their lives made easier by the school.

Can only the See-Saw system integrate with the Clicksign system?

No. It's not just See-Saw that can use and integrate with Clicksign Automation. Our contract creation, signing, and management platform can help many schools or any other educational institutions. In fact, due to its very structure, it is a tool that fits very well in these establishments. Because the form for creating the contract can be filled out by the family itself with the information necessary for enrollment. In addition to agility, everyone wins with practicality.

Is it safe to put children's data in Clicksign Automation?

Yes. If there is one thing that our solution is very strict about, it is data security. There is a whole protocol that is followed to the letter. The integrity of the data and information contained in the contracts is maintained with cryptography and advanced technology algorithms.

Student information will always be secure and contracts can only be viewed by those with the password.

So, if you think that See-Saw's solution may also be yours. Don't waste time. Get in touch with us!

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