Benefits of electronic signatures for your company

Adapting to the digital world is one of the biggest concerns of companies. Formerly manual, most of the processes became digital, as did the obsolete paper documents. Thanks to the advancement of technology, electronic signatures make it possible to legally validate a document without the need for pen and paper.

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The electronic signature uses mechanisms to prove the authenticity of the person or company that signs an online document. It performs the same function as a manual signature, the difference being that the paper is replaced by a smartphone, tablet or computer.

The proof of the electronic signature uses various virtual means, such as Digital Certificate, encryption, login and password, sending an SMS to the cell phone, sending an e-mail or the device's IP to recognize its author. In addition, it has been legally valid in Brazil since 2002.

See what benefits your company will have when adopting electronic signatures in processes.

More agility in processes

When you hear the word bureaucracy, one of the first images that come to mind are piles of accumulated paper that prevent quick solutions to any process. The absence of physical documents provides just the opposite, more efficiency and fewer errors.

The sales sector works with contracts. When closing a sale, the representative must send the contract to be signed by the customer. He can do this through a motorbike or even by email.

In the first option, the company will have expenses for the shipping service. In the second, the customer will have to print all the sheets, sign and then scan to send back. You still run the risk of making an error and having to repeat this entire procedure.

Thanks to electronic signatures, all of this is a thing of the past. Companies save resources, save time and increase productivity, being able to focus more on business quality and, consequently, generate more profits.

Solution for any type of business

Both large and small businesses handle business transactions at all times. Therefore, the electronic signature it is suitable for any area that deals with paper in its processes, such as insurance brokers, schools, universities and service providers.

Opening bank accounts or acquiring financial services can be done remotely much faster. Another example is real estate agencies that need to close rental contracts or other documents. They gain more agility and guarantee more satisfaction to their customers.

Data storage security

We have seen that the operational gains are enormous for companies, but another advantage is having data security. Once signed, the document is stored on extremely secure encrypted servers and can be consulted at any time.

This also eliminates the possibility of fraud, since once signed, the documents can no longer be changed by anyone.

Reduction in paper use

This solution can dramatically reduce the use of paper within your company. In addition to representing cost savings and the absence of a physical space to store paper files, the use of electronic signatures is a more sustainable practice for the planet.

Now that you know the benefits, try the electronic signature of Clicksign. Visit the site or contact us for more information.