How to reduce contract signing time in your company
Reducing contract signing time is a strategy that can be fundamental when closing a sale.
This tactic has proven to be very efficient for companies in various segments. Do you want to see some advantages of expediting the signing of contracts? Follow this article and learn more!
The first and great advantage of reducing the time it takes to sign a contract is that the faster the deal is closed, the faster you will have cash in hand to run the company. This is a strategy that entrepreneurs and leaders need to start thinking about and putting into practice. Since then they will have more control and control of the company. This means not being left at the mercy of the markets that could turn for or against the ventures just as the tides fluctuate according to the Moon.
One of the key points to do this is the optimization of processes. Saving time with them means accelerating the signing of your contracts. In many companies, if we look closely, processes can be found that, as time goes by, become unnecessary. This, little by little, will act as a burden that the company has to carry, hampering its growth and, consequently, its climb towards the top of the market.
Another point worth your attention is to start using the electronic signature to validate a closing of business. It may not seem like it, but the time you will gain with the electronic signature is enormous.
Today, there are tools that enable electronic signatures and even a way to create and manage contracts virtually, without having to print paper, find a place to store and much less make visits, sometimes unnecessary for your client.
Contract automation
Contract automation is an important strategy when you want to reduce subscription time in your company. The tool available for this purpose allows you to create a document in a simple way and based on the data of each client. In addition, with the automation of contracts, employees stop doing repetitive processes and the company also gains in registering clients and creating contracts for those clients. Everything is now in the same tool, the registration, the creation of the document, the signing and the storage of the contracts.
Learn about Clicksign Automation! Clicksign's contract automation module
Electronic signature
A electronic signature of documents it is an increasingly used practice in countries like Brazil. With this type of contract validation, it is not necessary to use pens or sheets of paper to sign. When a document needs to be signed and the other parties are not around, the electronic signature eliminates the need for this close relationship to carry out the task. It's all done virtually, by computer or cell phone. Best of all, it has legal validity. Using the traditional signature model (pen on paper), it is necessary to send the document by post or by motorbike and wait until the other parties return the contract.
Contract Management
Now let's talk about a fundamental issue if you want to know how to reduce the time it takes to sign contracts: the management of these documents. To carry out good contract management, it is necessary to first plan them. In this stage, the clauses, conditions, objectives, risks, sanctions, deadlines, and obligations are defined. The document is then drafted in advance and the first version of the contract is written. After this stage, the negotiation and approval of the document by the parties are initiated. The contract is then effective, when the execution of the offered service begins. Finally, there is the termination of the contract. But before closing, there may be revisions to the document.
There is a tool on the market capable of automating and managing contracts.
How does it work?
Simple. You or your company prepare a form with the terms of the contract and leave the fields to be filled in by customers blank. Then, when you are in a sales negotiation, you can send this form to your customer via email, SMS or Whatsapp. Then he will be able not only to fill in the missing fields, but also to sign the document electronically. Then, the platform itself will store the contract.
All of this is done with the maximum security available on the market today. The integrity of the documents is guaranteed by hashing, an algorithm created by the NSA (United States National Security Agency). All messages exchanged through the platform are protected by end-to-end encryption.
Team autonomy
It's no use having the most advanced technological resources if the company's professionals don't know how to use them. That's why it's important that your entire team is properly trained and that leaders help their teams deal with the company's tools and procedures.
One of the main reasons for the delay in contract changes is the lack of understanding by some collaborators about the details and details found in these records and in the procedures for issuing the documents. In this way, we can conclude that, in fact, all technology can be useless if the person who is going to use it is not trained.
So, invest in training and development. That's very important. Only then can contracts be drafted and analyzed in a more agile way and with fewer errors.
Thus, the automation of contracts, removing from employees the repetitive processes they had to do to create the document; the electronic signature, which facilitates the closing of deals; the management of contracts, which allows the creation, signature and storage of documents on the same platform; and the autonomy of the team; are the strategies that can greatly reduce the time required to sign contracts in your company.
Try it!
