The importance of information security when managing and signing documents

Safety never hurts. You must have heard something similar, right? Well know that this statement is a basic rule in the context of signing documents. The protection of sensitive data and the integrity of the information are essential to promote the longevity and success of a business, for example, eliminating risks when closing contracts and generating more trust for customers, partners and employees.

In this article, we will explore the importance of information security in the electronic document signature process, as well as learn about some important features that protect your data and company information. Check it out!

Information security when sending and signing documents

Ensuring the integrity, authenticity, and confidentiality of documents sent for electronic signature is critical to maintaining business value. After all, the protection of these documents against unauthorized access, data leaks, and other cyber threats prevents losses not only financial, such as those related to system recovery, compensation and fines, but also reputational.

As electronic document signing involves the direct and indirect participation of third parties, such as signature platforms and signer authentication services, information security plays an even more crucial role in this process.

Therefore, it is essential to look for a provider that offers robust security solutions for the processing and storage of your information, preventing cyber threats and ensuring that the information remains protected against unauthorized access or possible changes.

Information security resources

When looking for an electronic signature solution, it is important that you keep in mind some decisive factors, especially with regard to the security offered with the solutions. There are some effective data protection resources that can make a difference in your reality and in the security of your company's data. Get to know some of them:

Encryption

Used to protect information during its transmission or storage, cryptography aims to ensure that only authorized persons can access and understand the content of the data, keeping them safe from unauthorized access.

To guarantee the protection of confidential information by encrypting data, making them illegible to unauthorized persons, mathematical algorithms and cryptographic keys are used, which, in their essence, can be symmetric, asymmetric or hashed.

O Hash code, for example, is a unique sequence of characters generated from the content of a document using a specific mathematical algorithm. It acts as a fingerprint of the document. When a document is signed, a unique hash code is generated and assigned to it. This allows the verification of the integrity and authenticity of this original document, identifying the absence of modifications after signing and providing security and reliability in the electronic signature process.

Access control to sensitive documents and data

Another important consideration in digital document security is the control of access to sensitive data. In this sense, access controls help ensure that only authorized users can access the data in the signed documents. Options such as the IP access limit and the session time limit are great examples.

When using IP access limit, you can delimit access to the platform based on a distance determined by the IP of each user. Thus, only users with authorized IP can access the platform and sign documents, avoiding possible attacks and unwanted presences.

Already session timeout allows the definition of a period of time in which your users can remain connected to the subscription platform without carrying out any activity. After that time, the session is automatically closed to increase security and prevent unauthorized access. This feature is crucial for protecting sensitive information and ensuring that only authenticated users can access and sign documents.

Single Sign On

Single Sign-on (SSO) - or single credential access - uses a single set of credentials to allow secure user access to applications and virtual environments. With this method, you can manage your employees' access to your system through an “identity provider” (IdP). Find out more here.

No Repudio

Non-Repugnance is the guarantee that a person cannot deny the authorship of an electronically signed document or transaction. This means that once an electronic signature is applied to a document, the signer cannot claim that they did not sign the document or that the signature was forged.

To guarantee non-repudiation, electronic signatures use security methods that confirm the identity of the signer. These methods create a link between the signer's identity and the signature, making it extremely difficult for someone to deny that they signed.

This security is important because it ensures the trust and integrity of electronic documents, protecting against fraud and disputes over the authenticity of the signatures.

If you are looking for an electronic signature solution for your company, it is important that information security is a decisive and priority factor. Invest in resources and functionalities that facilitate the management and signing of your documents and seek to find solutions that help build the security standards that your company needs. Learn more about the solutions offered at Clicksign!