5 ways to use electronic signatures at school

Today, we are going to follow 5 ways to use electronic signatures at school. You will see how technology helps not only inside but also outside the classrooms, at the office.

The world became more difficult for everyone in 2020. However, it seems that for those who work in education it was a little longer. Many schools thus faced serious difficulties and many others had to reinvent themselves in order to survive. However, some of them didn't feel the crisis so much.

What was the secret?

Much has been said about using technology in the classroom. Online meeting apps, such as Zoom and Google Meet, have been incorporated into the Teaching tools. Thus, other instruments such as virtual reality glasses, the practice of managing social networks and writing articles for blogs are also an appropriation of technology for use in Education.

What few people say, however, is that the schools that suffered the least from the crisis use technology inside and outside the classrooms.

How is that?

Simply put, the leadership of these institutions realized that to keep them fiscally and financially healthy, it is necessary to operate with a modern and agile secretariat. Just as it is done in the administration of companies in other sectors of the market. For this reason, electronic signatures have a prominent position in the management of these schools.

5 ways to use electronic signatures at school

We will now show 5 situations in which the electronic signature may well be used in secretarial processes. Shall we see?

Enrollment and reenrollment

The first process that we will address is, perhaps, one of the most important for an educational institution, enrollment. It is through enrollment that all pedagogical coordination for the academic year is carried out, as well as the financial programming.

Therefore, creating an agile and practical process for enrolling and re-enrolling is a very efficient form of school administration. For this reason, electronic signatures are an important instrument that can - and should - be used by educational institutions.

Without the electronic signature at school, it was necessary to change the entire school routine so that in a given month the parents of students could be received for enrollment. Get involved, in this way, with the daily lives of parents, employees, and students.

With the electronic signature, there is a revolutionary simplification of this process. Parents receive contracts via e-mail, read and can sign by e-mail, SMS or, depending on the case, even WhatsApp.

Much easier, isn't it?

Financial renegotiations with electronic signature at school

Another very common and recurring job in schools is financial renegotiations. Every year, invariably, there is a father or mother who has to go to school and talk to the office about how to pay the debts.

The electronic signature at school eliminates the need for parents of students to go to the institution. The renegotiation can be done by phone and the contract sent by e-mail and signed electronically. Everything from a distance.

Terms of authorization in general

In a normal class rhythm, it is common to have after-school pedagogical activities, such as visits to museums, parks, or other public places. For this reason, parents must authorize their children to leave school.

In the old process, however, the children were often slow to submit the authorization form to their parents, or the parents did not remember to sign it, or for some reason the term on paper did not reach the teachers. Anyway, everything that could go wrong would.

Thus, the electronic signature completely changes this landscape, since parents will receive this term by e-mail and can sign it right there. The platform itself notifies the school that the document has been signed. Everything is much simpler.

Enrollment certificates and internship terms

A more common situation at universities is the request for enrollment certificates to prove the studies of a particular student. In the same way, internship terms are also practices that were often delayed with the use of paper.

With the electronic signature, enrollment certificates and internship terms can be made digitally and signed by e-mail or smartphone, without having to print any document.

Contracts with suppliers

The electronic signature at school can be used to create, negotiate, and close contracts with suppliers. Often these documents were signed with paper and pen, causing delays and financial expenses with the completion of the contracts.

With electronic signatures, everything is done digitally. No need for motoboys or couriers. Everything online.

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